End of Year Chapter Reports

Four Items are needed for your Chapter’s End of Year Reports–All are due by January 15th, 2015:

Chapter Annual Reports due by January 15th, 2015

Completing and submitting your chapter’s annual report to the state office is the last activity you will conduct as part of your 2014 tenure as an officer or leader of your local chapter–and yes, that activity may carry over into January of the New Year.  Completing your chapter’s annual report should not be left solely to your incoming 2015 officers and leadership team to be hit with their first day ‘in office’.

Exiting officers and committee chairs–please work with your incoming officers to compile and submit your annual report as a means of ‘showing them the ropes’ –But, please do not leave it for them to do entirely–after all, it was your year in office.  Be proud of the accomplishments of your chapter under your leadership and report it!

The annual report is a critical summary of what the Texas Master Naturalist program has accomplished during 2014.  Added together with other chapters, the report reveals amazing accomplishments by our members for our state program.

The report is expected by our state sponsors– Texas Parks and Wildlife Department, the Texas A&M AgriLife Extension Service, and our federal aid funding.  It is also shared with chapter partners and potential donors to the program. In 2015 we will compile a program report to be published later in the year.

Overall, the 2014 chapter annual reporting form has not been changed from last year’s form.  Also:  Since your chapter is filling out the year’s cumulative annual report we will not need a 4th quarter report from your chapter as this 4th quarter information can be obtained from the final Chapter annual report.   Your Chapter’s annual report should only include stats and information from the current entire 2014 calendar year- January 1st 2014 through December 31st, 2014.  Please contact the state office if you have questions.

To submit:

• Download the 2014 TMN Annual Report form and complete it using your computer and Adobe Reader version 11 (available for download free if you do not have it) *Form MUST be downloaded and saved to your computer before filling out* (Microsoft Word version available-2014 TMN Annual Report-Word)
• please email the completed form to Michelle Haggerty at the address below and then, FAX or mail the signed, completed form to:
  Michelle Haggerty
  Texas Master Naturalist Program Coordinator
  309 Sidney Baker South
  Kerrville, TX 78028
  Phone: 830 896 2504
  Fax: 830 792 6167
  Email: mhaggerty@ag.tamu.edu

Chapter Contact Sheets also due to the state office by January 15^th, 2015

As with the Chapter’s annual report, the Chapter Contact information also needs to be submitted by the January 15th deadline.  For these forms, we ask that the exiting Chapter officers and committee chairs assist with completing this task with the new (incoming) officers and committee chairs. Please submit this information to assure that newly elected officers and committee chairs are made known to the state office.  This allows us to communicate with the correct member leaders as needed throughout the year in a timely manner.

To submit:

• download and complete the Excel spreadsheet form using Microsoft Excel (2003 version or later)
• email the completed sheet (as an attachment) to Michelle Haggerty at mhaggerty@ag.tamu.edu
• please sign the actual document and mail or FAX the signed sheet to the address/FAX number listed above
• you may, then, want to print it and/or save it for your records

Chapter Operating Handbooks:

If your chapter has made an update to your Chapter Policies & Procedures Manual (AKA: Chapter Operating Handbook) in the 2014 Calendar year please send an electronic copy of that to Michelle at the State Office with your annual reports as well.

Chapter Membership Lists:

This is also the annual time we will collect your chapter’s updated membership rosters.  Remember, the rosters need to include your members’ contact information including mailing address, phone number(s) and email address.  As in the past, your membership lists should be submitted in excel or another spreadsheet format. Please include electronic copies with your chapter’s annual reports to Michelle at the state office.