Use the online Volunteer Management System (VMS) to enter volunteer and advanced training (AT) hours. Volunteer and AT hours must be reported within 45 days of the date performed.


Instructions to enter AT hours >> https://txmn.org/hillcountry/report-at-on-vms/


Instructions to enter volunteer hours >> Login to VMS: https://txmn.org/tmn-hours-entry/  or tpwd.samaritan.com

  1. On the VMS dashboard click “Report Your Service”.
  2. Select the appropriate project code from the drop down menu.
    • If in doubt about which project code to use to report hours, please read the project descriptions to find the most appropriate project code. If you still have questions email the VMS Projects Manager or the VMS Data Manager.  If the volunteer activity is not listed by name it is usually not an approved project. Please do not arbitrarily enter hours for an unapproved project under any code.  Contact us before volunteering to determine if an unlisted project qualifies for reportable hours. 
  3. Enter date and hours volunteered.
  4. In the “Describe your service or training” box enter a brief description of your volunteer activities.
  5. You may enter total miles driven roundtrip for the activity. 


Avoid red flag entries in your VMS hours reports. Refer to the chart for help.


If you do not plan to participate in certain projects you may remove them from your list.
How to Shorten your drop down project list by removing projects from “My Placements”

  1. Login into VMS.
  2. On the dashboard click “My Placements”.
  3. Our projects list opens.  You have been approved for each project appearing in your list. 
  4. Click “Click here for details or to remove yourself”, a new page opens, then click the RED box and confirm.
  5. If you decide to participate in a project that you have removed, email the VMS project manager  to readd you  to the project. The project will then reappear in your drop-down list.


Read the VMS Intro and Info newsletter and watch the chapter VMS presentation. You can also use the VMS Help Desk or refer to the tip sheet found on the txmn.org login page

VMS Introduction and Information newsletter


Hill Country Chapter VMS Team
Sandy Leyendecker – VMS data manager
Kristie Denbow – VMS projects manager
Lisa Flanagan
Claire Mitchell
Reggie Cox
Brenda Fest 

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